Temporary Technical

About the job

Position Summary:

The Grants Manager will assist the Peabody Research Office team with pre-award grant submissions. The grant manger supports the efforts of faculty, research associates, postdocs, and graduate students in the development and submission of superior grant proposals, following all sponsor guidelines, to federal, state, and non-governmental funding agencies.

Weekly Workload:

30 hours/week

Key Functions and Expected Performance:

Grant Proposal Preparation

• Works with the project PI, to accurately prepare project budgets and budget narrative that will provide adequate funding for proposed work in a timely manner.

• Keeps PI informed and aware of Sponsored Programs Administration’s (SPA) timeline for submissions and adhering to the required submission timelines.

• Works closely and in conjunction with Peabody Departmental staff and grant managers, and SPA staff for timely submissions.

• Reviews all documents and completed proposal packages for compliance with sponsor guidelines and university requirements.

• Accurately initiates and completes all proposal packages in their corresponding sponsor systems.

• Maintains an in-depth understanding of sponsor systems (Federal and Non-Federal) and university systems including ASSIST, Grants.gov, Fastlane, Research.gov, and VERA among others used in the pre-award process.

Maintain working knowledge of institute/university/college costs and requirements

• Provides guidance to PIs on rules/guidelines related to faculty effort on projects, student support expectations, and other budget related matters.

• Attends continuing education training and conferences as needed.

• Supports SPA by serving as a point of contact for questions on the use of internal systems (such as VERA) for grant support personnel in other departments.

• Provides support for other departments as back-up personnel for post-award related activities as needed.

About Us

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Additional Information

• Job Identification: 10008949
• Job Category: Temporary Services
• Posting Date: 2026-09-28
• Job Schedule: Full time