Assistant Supervisor - Admin. Assistants

About the job

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

This position is required to be within 100 miles of the Rochester, MN campus

Reports to and receives direction from supervisor/manager or other departmental leadership as appropriate. Collaborates with multidisciplinary teams, administrators, clinical staff, visitors, and external contacts to support operational needs. Applies expertise to perform a variety of non-clinical administrative support functions including coordination of meetings, events, and travel; calendar management; preparation of documents and presentations; invoice and reimbursement processing; correspondence management; departmental project support; maintenance of websites, databases, spreadsheets, and other business tools; and related administrative support activities. Demonstrates proficiency with technology and business applications, effectively navigating multiple systems and digital tools to support daily operations.

Assumes supervisory responsibility for daily office activities in the absence of, or as delegated by, the supervisor or manager. Supports workforce effectiveness by assisting with onboarding, training reinforcement, coverage planning, workload distribution, and ongoing skill development in alignment with operational needs and leadership direction. Identifies opportunities to improve administrative workflows, reduce manual effort, increase consistency, and support adoption of new tools, technologies, and process enhancements. Serves as a key resource and liaison between administrative staff, supervisors, managers, and departmental leadership to help align priorities, resolve routine operational issues, and maintain service expectations.

This position is not eligible for visa sponsorship/we will not transfer of sponsor a visa for this position. Also, Mayo Clinic DOES NOT participate in the F1 STEM OPT extension program.

2-year commitment to the role is required.

Qualifications

Position requires high school diploma or G. E. D. with a minimum of three years’ experience in an administrative support role

OR one-year degree/diploma in an administrative, business, or medical-related program with a minimum of two-years’ experience in an administrative support role,

OR an associate’s degree in an administrative, business, or medical-related program with a minimum of one year of experience in an administrative support role.

Additional Qualifications:

Demonstrates strong organizational, communication, customer service, and interpersonal skills.

Uses sound judgment, confidentiality, attention to detail, and follow-through.

Demonstrates leadership capability, problem-solving, coaching skills, adaptability, and the ability to support multiple priorities in a fast-paced environment.

Exemption Status

Nonexempt

Compensation Detail

Education, experience and tenure may be considered along with internal equity when job offers are extended.; $23.29 - $33.36 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday; 2-3 days per week onsite. Core hours are 8am - 5pm CST.

This position is required to be within 100 miles of the Rochester, MN campus

Weekend Schedule

No

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law".  Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Jenny Stephens