Front Desk Coordinator

About the job

Overview

The Front Desk Coordinator welcomes company visitors, answers telephone calls and directs them to the appropriate personnel within the company, and performs a variety of clerical duties and related tasks.

This is a shared, part-time position, with two Front Desk Coordinators sharing responsibility for front desk coverage Monday through Friday from 7:45 a.m. to 5:15 p.m. Individual schedules are flexible and may vary based on availability and business needs. Flexibility is required to help cover the other coordinator's scheduled time off or absences.

Job Responsibilities

• General clerical duties
• Open and sort all incoming mail
• Date and sort invoices and billing statements and send to Accounts Payable.
• Customer interaction
• Establish a friendly and helpful atmosphere for visitors through the following activities:
• Greet, assist, and direct visitors to appropriate location.
• Answer company phones and emails and direct to the appropriate personnel.
• Other Duties as assigned.
• Knowledge, Skills, and Abilities
• Writes and speaks English clearly and concisely.
• Works with minimal supervision.
• Demonstrates organizational skills and attention to detail.
• Possesses exceptional interpersonal communication skills.
• Displays a professional, friendly, hospitable manner and appearance.
• Maintains confidentiality.

Education and Certificates

• Must be at least 18 years of age.
• High school diploma or equivalent.
• Prior experience as a receptionist preferred.

Physical Requirements

• Sedentary work, requiring lifting up to 10lbs.
• Repetitive motion associated with operating a computer and other office equipment.
• Inside, climate-controlled working conditions.