Senior Administrative Assistant

About the job

Eaton’s Electrical Sector is currently seeking a Senior Administrative Assistant to join our team. This position is based at our Santa Ana, CA location.

The Senior Administrative Assistant provides a broad range of administrative, organizational, and operational support to the Plant Manager and site leadership team. This role is responsible for managing daily office operations, coordinating communications, supporting employee engagement activities, organizing meetings and events, and ensuring efficient administrative processes across the facility. The position serves as a key liaison between site leadership, employees, customers, vendors, and visitors while maintaining a high degree of professionalism, confidentiality, and customer service.

The expected annual salary range for this role is $65,000 - $95,000 a year.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

What you’ll do:

• Provide direct administrative support to the Plant Manager and site leadership team.
• Oversee day-to-day office administration and maintain organized filing and recordkeeping systems.
• Manage conference rooms, common areas, office supplies, and administrative resources.
• Coordinate visitor registration, plant tours, customer visits, and leadership visits in partnership with site departments.
• Ensure efficient handling of incoming and outgoing mail, deliveries, and site correspondence.
• Maintain site directories, organizational charts, distribution lists, and shared calendars.
• Create and distribute plant communications, announcements, newsletters, and leadership updates.
• Maintain site communication platforms such as SharePoint, Viva Engage, AppSpace, digital communication boards, and employee engagement channels.
• Support employee events, recognition programs, town halls, celebrations, and community involvement activities.
• Assist with communication planning and execution for plant-wide initiatives.
• Partner with HR to coordinate onboarding logistics for new hires, including orientation scheduling, workspace readiness, and welcome activities.
• Assist employees with administrative inquiries and direct requests to appropriate departments.
• Support training sessions, employee meetings, and workforce engagement initiatives.
• Develop and maintain standard work procedures related to administrative and office operations.
• Support special projects and additional duties as assigned by the Plant Manager.

Qualifications:

Required (Basic) Qualifications:

• High School diploma or GED from an accredited institution
• Minimum of 3 years of administrative, executive support, office coordination, or related working experience.
• Eaton will not consider applicants for employment immigration sponsorship or support for this position. This means that Eaton will not support any CPT, OPT, or STEM OPT plans, F-1 to H-1B, H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc. Only candidates within a 50-mile radius of the work location will be considered.  Active Duty Military Service member candidates are exempt from the geographical area limitation

Preferred Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, Human Resources, or related field.
• 5 years of experience supporting leadership within a manufacturing, industrial, engineering, or operations environment.
• Proficiency with Microsoft Outlook, Teams, Word, Excel and PowerPoint.
• Experience with SharePoint, Viva Engage, or other internal communication platforms.
• Experience with invoice processing, purchase orders, and expense reporting.
• Experience coordinating employee engagement programs and site events.

Skills:

• Excellent technical secretarial skills
• Ability to recommend plans and coordinate a course of action
• Ability to work independently to respond to a wide variety of information requests
• Ability to work in a matrix environment, get results and drive change through others

All positions may require participation in video and in-person interviews as part of the hiring process. All candidates will be evaluated based on job-related competencies, and all candidates’ privacy rights and data security will be protected in accordance with applicable laws.

This posting will remain open until filled.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.

You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.  #LI-NG1