Executive Assistant, State Charter School Board

About the job

As the largest authorizer in Utah, the State Charter School Board (SCSB) works hard to enhance the charter school movement in Utah and is moving in some exciting directions.  Our board and staff bring an unwavering dedication to student achievement and un unyielding commitment to ethical and sound business practices.  We are committed to building and maintaining positive relationships with our schools through improved communication, functionality and transparency.  We are seeking a dedicated, organized, and self-starting Executive Assistant to join us in our vision that every student has access to an excellent education that meets their unique learning needs.

This is a key position in the SCSB staff that report directly to the Executive Director.  As part of a staff of 12, you will serve as the board secretary to the SCSB, the office manager for SCSB staff, and the executive assistant to the SCSB Executive Director.

Principal Duties

This position receives assignments from the Director and relieves the Director of administrative detail.  This position will provide a variety of services such as:

• Board Secretary to the SCSB, including: Help prepare and post meeting documents, Arrange board meeting locations and catering, Transcribe minutes, Ensure compliance with Open and Public Meeting Act, Generate board attendance pay and board mileage reimbursement
• Provide assistance to the Executive Director and act as a resource to provide information or determine the most effective way of meeting the needs of the Department, staff, clients or customers
• Coordinate Executive's schedule/calendar, appointments, meetings or other activities
• Receive and greet visitors for the Executive, answer and screen telephone calls; receive, review, screen, and respond to written or electronic correspondence, as appropriate; delegate appropriate action to other staff/organizations
• Track, monitor and follow-up to assure Executive and/or staff deadlines are met
• Coordinate and/or act as liaison between Executive, management team, staff, other agencies, work units, organizations, etc.  Coordinate or lead program activities, services, and/or program implementation, etc.
• Manage website: https://www.utahscsb.org
• Maintain a positive presence for the SCSB on social media
• Produce a monthly newsletter for charter schools
• Run an employee of the month program for SCSB schools
• Maintain and organize SCSB files
• Maintain charter school contact information
• Screen access to the director and respond to inquiries and administrative problems brought to the director by staff members and officials from other departments, the legislature, the private sector or the public
• Work with Board of Education Internal Accounting staff to process section payments and keep record of expenditures