Administrative Business Partner, Product

About the job

Zoox is looking to hire an Administrative Business Partner to support our Product, Features, and Homologation department. This role will support the Senior Director of Product, Features, and Homologation and the Director of Product and provide administrative support for team. You will report to the Senior Director. In this position, you will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox.

This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

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In this role, you will...

• Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes

• Lead the preparation, agenda, note-taking and follow-ups for select team meetings and quarterly operations reviews.

• Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite

• Help with new hire onboarding for scaling departments

• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements

• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed

Qualifications

• 4+ years of either administrative or executive assistant experience

• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs

• Excellent written and verbal communication skills

• Sensitivity to handling critical and confidential information

• Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple product.

Bonus Qualifications

• Previous exposure to company boards, public officials, and other senior-level stakeholders

• Bachelor's degree

\n$123,000 - $168,000 a year

Base Salary Range

There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. A sign-on bonus may be offered as part of the compensation package. The listed range applies only to the base salary. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

Zoox also offers a comprehensive package of benefits, including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.

\nPlease note, this role does require an onsite presence in our Foster City, CA office between 3-5 days per week.