Executive Assistant to Associate Vice President

About the job

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Job Title:

Executive Assistant to Associate Vice President

Department:

Health Sciences | Interprofessional Practice and Education

The Ohio State Office of Interprofessional Practice and Education (IPE) provides strategic leadership and resources to advance collaborative practice and interprofessional education throughout The Ohio State University, The Ohio State University Wexner Medical Center, and the community.

The Assistant to the Associate Vice President of IPE provides advanced, confidential, and proactive high-level administrative support. Independently plans, coordinates, and manages complex administrative functions for the AVP, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters. Serves as a primary liaison for the AVP regarding confidential matters, exercising sound judgment, diplomacy, discretion, and initiative in managing sensitive information and competing priorities.

Primary duties include, but are not limited to:

• Supporting the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).
• Serving as the preliminary contact for the AVP's Office with high-level officials such as members of the University and Medical Center Boards, community stakeholders, visiting dignitaries, University and Medical Center executives, Deans, faculty, students, patients, and members of the general public.
• Performing public relations duties, including researching and responding to inquiries, furnishing information, drafting and developing appropriate responses, and tracking open items through completion.
• Scheduling and performing advance research and logistical work regarding special events, speaking engagements, and meetings involving the AVP.
• Tracking work and progress against deadlines and ensuring time is appropriately managed to advance the Office's priorities.

Minimum Education & Experience Required:

Bachelor's degree or equivalent experience. 0 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Preferred Qualifications:

Progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred. Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information. Experience in an academic medical center, higher education, health sciences, or similarly complex setting.

Additional Information:

This is a part-time (20 hours per week) term position with a planned duration of two years.

Location:

Meiling Hall (0281)

Position Type:

Regular

Scheduled Hours:

20

Shift:

First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.