Office Specialist II

About the job

Make an Impact with the Utah National Guard The Utah National Guard is seeking an organized, detail-driven professional to serve as an Office Specialist II supporting our dynamic Energy and Sustainability Program In this role, you will provide critical operational and administrative support directly to the Energy Manager across an expanding statewide facility footprint. If you excel in record management, data reconciliation, and exercising independent judgment in a fast-paced public service environment, this is your opportunity to build a rewarding career with the State of Utah. Key Responsibilities Utility Rebate Administration : Verify and audit complex utility accounts, prepare and execute timely energy rebate filings, and assist with utility budget tracking Data Reconciliation Federal Compliance : Assist with tracking sustainability data and reconciling energy consumption metrics to meet increasingly complex federal reporting mandates and ensure full audit readiness Records Digitization Management : Lead initiatives to organize, scan, label, and digitize legacy records, establishing reliable digital filing structures for streamlined retrieval and reporting Quality Assurance Verification : Perform detailed data entry and dual-entry quality checks comparing source invoices and utility documents against input systems to ensure complete accuracy Reports Communications : Retrieve database information to prepare and format routine and specialized administrative reports, draft official correspondence, and serve as a reliable liaison for internal personnel and external utility partners Office Workflow Coordination : Apply independent judgment to interpret and implement agency rules, policies, and procedures, prioritize daily administrative workflows, and maintain comprehensive office files.