Events & Operations Assistant

About the job

Description:

The Events & Operations Assistant supports the planning and execution of internal departmental events and student recruitment events, assists with project management and coordination, and provides administrative support to help ensure the department operates efficiently. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while collaborating with department team members. This position requires a personal vehicle to access our off-campus office and perform ad-hoc duties as needed.

Key Responsibilities:

• Assist with planning, coordinating, and executing internal departmental events and student recruitment events, including planning, preparing materials, organizing supplies, coordinating logistics, and assisting with event setup and cleanup.

• Support event logistics by helping manage schedules, track deadlines, prepare event materials, and coordinate details with team members and other university departments.

• Assist with project management by tracking tasks, updating project timelines, organizing resources, and following up on assigned action items.

• Maintain organized project documentation, event plans, checklists, and other departmental records.

• Assist with office organization and day-to-day operational tasks to help maintain an efficient and productive work environment.

• Communicate professionally with students, university employees, event participants, and other stakeholders as needed.

• Collaborate with department team members to support departmental goals, projects, and initiatives.

• Identify and communicate potential issues, scheduling conflicts, or logistical needs to help ensure projects and events run smoothly.

• Perform other duties as assigned to support the needs and priorities of the department.

Qualifications:

• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.

• Good written and verbal communication skills, with a professional and courteous approach to interacting with others.

• Must be detail-oriented, dependable, and able to follow instructions while working independently on assigned tasks.

• Ability to multitask, adapt to changing priorities, and work effectively in a fast-paced environment.

• Strong problem-solving skills and the ability to anticipate needs and address logistical challenges.

• Ability to collaborate with team members and contribute to shared departmental goals.

• Proficiency in or familiarity with Microsoft Office or Google Workspace applications, including word processing, spreadsheets, email, and shared documents.

• Willingness to assist with event setup, organization, and other hands-on tasks as needed.

• Professional conduct, reliability, and a positive attitude.

• Must have a personal vehicle to access the off-campus office and perform ad-hoc duties as needed.

• Previous experience with event planning, project coordination, or administrative work is preferred but not required.

• Prefer a candidate who is open to working through summer semester.

• Prefer a candidate with consistent availability who can work in office daily.