Receptionist

About the job

Essential Duties and Responsibilities: • Answer telephones, screen and direct calls, provide information to callers • Take and relay messages for the company • Greet guests and visitors • Direct guests to the correct location and/or page the person they are visiting • Call ground transportation for employees and visitors when needed • Administer access badges and supports security measures by following procedures; monitoring logbook; issuing visitor badges. • Order company supplies, stock and manage kitchen • Schedule conference room appointments and assist with meeting room setup • Arrange catering for business meetings • Coordinate courier pickups and deliveries • Prepare letters, documents, e-mails and general correspondence as needed • Submit work orders for maintenance issues • Support and assist traveling executives as needed • Notify security when visitors will be parking in company garage • Work with safety department to notify employees of any emergencies, also comply with fire warden trainings/certification.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. • Usually, normal office working conditions. • Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Requirements: Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for this position are listed below: • High school diploma or equivalent • 0 - 2 years of relevant work experience • Strong communication skills with friendly, personable disposition • Ability to juggle multiple tasks and deal effectively with all levels of employees and guests • Daily hours are 8:00 AM – 5:00 PM Monday through Friday

Preferred Skills: • Some college level courses desired, but not required. • 1+ years of related experience