Administrative Assistant

About the job

There’s nothing more rewarding than creating lifelong memories, for yourself and for others. And that’s what you’ll do with us. Through our inclusive culture of belonging, we value and celebrate the uniqueness of every individual who makes us who we are and is part of our amazing global community of more than 14,000 Team Members. They are the versatile and resourceful people who deliver memorable experiences for our Members and Guests every single day through their commitment and passion for who we are and what we do.

As an award-winning workplace, we pride ourselves on the positive impact we make in our industry and in the communities where we live and work. And we’re dedicated to recognizing, rewarding and supporting every achievement, however big or small. It’s all part of making incredible memories, together. Find your path in a career that really matters, where you’ll truly belong. Join our growing, innovation-driven team today.

What will I be doing?

We are looking for a master multi-tasker with excellent interpersonal skills and an upbeat demeanor.

• Sort, distribute and log incoming mail, faxes, and overnight carriers.
• Prepare materials for annual board and owner meetings.
• Be a liaison for the GM to the community, team members, and guests.
• Prepare and modify documents, including correspondence, signage, reports, memos, and emails on behalf of the General Manager.
• Order and distribute resort operations office supplies, toners, and printing/stationery needs.
• Track office supply inventory, purchase orders, and invoices.
• Assist in coordinating service calls for office equipment repairs and maintenance.
• Assist with staff meetings (including minutes and scheduling) and monthly staff lunches and events.
• Create and maintain resort operations contracts and ensure liability insurance certificates are on file for all vendors on the property.
• Assist visiting executives with administrative and clerical tasks as needed.
• Assist with new hire processing, preparations for QA, and business plans.
• Accomplish all reasonable requests by management.
• Process invoices for department heads, in a timely manner
• Assist Front Desk when needed

What are we looking for?

To succeed as an administrative assistant, candidates should be professional, polite, and attentive while being accurate. They should always be prepared and responsive, willing to meet each challenge directly and have a genuine desire to meet the needs of others.

• High School Diploma
• At least one year of related experience
• Excellent written and verbal communication
• Focus on details, flexible, and able to handle multiple tasks
• Knowledgeable in Microsoft Office & Teams.

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Associates Degree
• Bi-lingual

Extraordinary People, Exceptional Benefits on Day One

Benefits start on your first day of work with no waiting period!

Hilton Grand Vacations is committed to putting people first. That’s why our benefits plan starts when you do. But that’s just the beginning of the exceptional opportunities we offer to extraordinary people who join our U.S. team.

*****Eligibility: All U.S. hourly Team Members not represented by a labor organization or subject to collective bargaining agreement

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment. Please get in contact with us to request an accommodation.

Responsibilities

What will I be doing?

We are looking for a master multi-tasker with excellent interpersonal skills and an upbeat demeanor.

• Sort, distribute and log incoming mail, faxes, and overnight carriers.
• Prepare materials for annual board and owner meetings.
• Be a liaison for the GM to the community, team members, and guests.
• Prepare and modify documents, including correspondence, signage, reports, memos, and emails on behalf of the General Manager.
• Order and distribute resort operations office supplies, toners, and printing/stationery needs.
• Track office supply inventory, purchase orders, and invoices.
• Assist in coordinating service calls for office equipment repairs and maintenance.
• Assist with staff meetings (including minutes and scheduling) and monthly staff lunches and events.
• Create and maintain resort operations contracts and ensure liability insurance certificates are on file for all vendors on the property.
• Assist visiting executives with administrative and clerical tasks as needed.
• Assist with new hire processing, preparations for QA, and business plans.
• Accomplish all reasonable requests by management.
• Process invoices for department heads, in a timely manner
• Assist Front Desk when needed

Qualifications

What are we looking for?

To succeed as an administrative assistant, candidates should be professional, polite, and attentive while being accurate. They should always be prepared and responsive, willing to meet each challenge directly and have a genuine desire to meet the needs of others.

• High School Diploma
• At least one year of related experience
• Excellent written and verbal communication
• Focus on details, flexible, and able to handle multiple tasks
• Knowledgeable in Microsoft Office & Teams.

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Associates Degree
• Bi-lingual

About Us

What makes Hilton Grand Vacations unique?

****There’s nothing more rewarding than creating lifelong memories, for yourself and for others. And that’s what you’ll do with us. Through our inclusive culture of belonging, we value and celebrate the uniqueness of every individual who makes us who we are and is part of our amazing global community of more than 14,000 Team Members. They are the talented and brilliant people who deliver memorable experiences for our Members and Guests every single day through their commitment and passion for who we are and what we do. As an award-winning workplace, we pride ourselves on the positive impact we make in our industry and in the communities where we live and work. And we’re dedicated to recognizing, rewarding and supporting every achievement, however big or small. It’s all part of making incredible memories, together.

Find your path in a career that really matters, where you’ll truly belong. Join our growing, innovation-driven team today.

Be the heart of exceptional guest experiences by joining our resort operations teams. In each of our roles, from administration to recreation, you’ll be making people’s day every day. Whether you’re creating a beautiful atmosphere at our properties and resorts, or delivering a warm and friendly spirit that ensures each interaction with our Club Members and guests is a special one—your role on our resort operations Team will be essential in making lifetime memories for our guests.

Additional Information

• Job Identification: 26989
• Job Category: Admin Support
• Posting Date: 2026-11-05
• Job Schedule: Full time
• Area of Talent: Resort Operations
• HR Division: HOA and Resorts