Brand Onboarding Specialist

About the job

Impact Scale LLCis seeking a highly organized and detail-oriented Brand Onboarding Specialist to handle the initial entry and technical setup of new clients. This is a true entry-level, Level 1 position focused entirely on operational execution. Your primary responsibility will be following step-by-step checklists to input client data, build profiles, and configure software platforms. If you love spreadsheets, data entry, and cross-checking lists to make sure everything is perfect, this role is a great way to start your career.

Key Responsibilities

Client Account Setup & Data Entry

• Profile Creation: Build new client profiles across all internal databases and marketing platforms.

• Information Intake: Review incoming client assets, check files for completeness, and request missing items.

• Data Inputting: Accurately enter brand specifications, settings, and initial configurations into our systems.

• Link & Route Verification: Set up basic links, tracking strings, and operational routes based on provided templates.

System Configuration & Cleanliness

• Folder Structure Setup: Create and organize Google Drive folders and project files for every incoming brand.

• System Testing: Complete pre-launch checklist testing to verify that all client accounts and dashboards are connected correctly.

• Database Maintenance: Update internal tracking spreadsheets daily so the management team knows exactly where a client is in the launch pipeline.

Qualifications & Skills

• Experience: No advanced marketing experience required. Backgrounds in data entry, administrative support, retail coordination, or office operations are ideal.

• Computer Fluency: Strong everyday computer skills. You must be comfortable working extensively inside Google Sheets and Google Docs.

• Checklist-Driven: Someone who thrives on following structured protocols and checking off tasks one by one.

• Attention to Detail: Absolute precision when copying and pasting information; typos or missed fields cause processing delays.

• Reliable Communication: Ability to flag system issues or missing client data to supervisors clearly and immediately.

What Success Looks Like

Your performance in this part-time operational role will be measured by the following outcomes:

• Launch Velocity: Seamless, on-time administrative support across multiple consecutive client brand launches.

• Data Integrity: Reliable upkeep of team spreadsheets, asset files, and campaign testing documentation.

• Insight Accuracy: Delivery of clear, error-free analytics summaries that correctly isolate performance trends and campaign lift.

• Proactive Ingestion: Active identification of workflow bottlenecks, paired with the implementation of simple process improvements.

Compensation & Benefits

• Health & Wellness: Comprehensive medical, dental, vision, and life insurance packages (Available following a standard 90-day introductory period).

• Retirement: Corporate retirement savings plan options with a traditional 401(k) (Eligible after 90 days of continuous employment).

• Time Off: Generous Paid Time Off (PTO) allotment and observed holiday schedule.

• Perks & Luxury Culture: Daily catered lunches, a fully stocked premium coffee and tea bar, unlimited snacks, and free garage parking. Employees also enjoy routine professional development opportunities within an elite, growth-driven leadership environment in Downtown Vancouver, WA.