Dir Ent Accounts Payable

About the job

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This position is responsible for the planning, development, and efficient operations of WVU Medicine accounts payable within supply chain services across the WVU Health System (WVUHS).

This position is responsible for the management of the accounts payable department and will exercise leadership responsibility to ensuring efficient, value-driven services that are designed to meet the needs of patients, physicians, trainees, the public and staff directly, or through delegation of responsibility to staff. This position will have leadership oversite of a team of accounts payable staff. This position is responsible for all strategic and operational planning, day-to-day operations, internal/external relationship management, fiscal and personnel matters for the accounts payable function.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s degree in healthcare, business administration, accounting, finance or other related area.

EXPERIENCE:

1. Five (5) years of supervisory or management experience.

2. Five (5) years of experience in Accounts Payable, Procurement, or Accounting related field.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Master’s degree in healthcare, business administration, accounting, finance or other related area.

EXPERIENCE:

1. Seven (7) years of supervisory or management experience.

2. Seven (7) years of experience in Accounts Payable, Procurement, or Accounting related field.

3. Proven experience with EDI transactions, electronic workflow management, and multi-location environment

4. Accounts payable leadership experience within an integrated hospital system.

5. Strong negotiation, organizational, interpersonal and communication skills necessary.

6. Strategic thinking and process skills are a must.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Develops, reviews, and updates system policies and procedures related to accounts payable to ensure maximum efficiency in Accounts Payable practices.

2. Acts as central point of contact for all health system accounts payable activities or questions.

3. Acts as liaison between hospital and System services (Procurement, Sourcing, Contracting, Materials Management Operations, and Value Analysis) and ensure services are delivered efficiently and effectively across the health system.

4. Assures effective communication and coordination are maintained for areas of responsibility among departments and across the health system.  Assesses the service needs and expectations of customers throughout health system and develops and implements staff development and business process improvement initiatives necessary to meet customer needs and to establish simplified, user-friendly accounts payable processes.

5. Establishes goals, objectives and budgets that fall within the management, operational, and customer service responsibilities of the position.  Monitors performance and takes action necessary to meet established outcomes.

6. Performs or delegates the performance of audits for processed invoices to ensure discounts are taken, payments are authorized, information is processed accurately and payment is made according to terms (contract, refund vendor, discount vendor, etc).  Documents all issues and follows up with staff.

7. Responds in a timely manner, to the IRS notifications and penalty assessments

8. Directs the 1099 process and submits the files to the IRS. Supervise and review the outstanding check query listing monthly, distribute to patient financial services and accounts payable staff for follow up.

9. Analyze all company purchase card transaction at year end.  Determine the reportable transactions, contact each vendor to obtain a W-9, and enter dummy invoices and payments into the Lawson system to generate a 1099.

10. Supervises month end close to ensure all companies close without errors, assist Accounting in the identification, review and follow up of outstanding checks utilizing the Positive Pay module, and manages the ePayables program.

11. Directs the maintenance of accounts payable subsidiary ledgers, assist internal audits involving review of accounting and administrative controls and manages preparation of external audit materials and external financial reporting.

12. Provides direct supervision to the materials management operations facility leads with overall management responsibility of all WVUHS accounts payable staff.

13. Provides direction, expertise, and leadership for the materials management operations staff.  Selects qualified personnel and provides for their on-going training and development.  Assures that duties, responsibilities, and authority of each job are clearly defined and communicated.

14. All other duties as assigned by WVU Medicine leadership

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Office work which includes sitting for extended periods of time.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Periodic travel throughout the region.

SKILLS AND ABILITIES:

1. Demonstrate ability to analyze data to arrive at valid and actionable conclusion, recommendations and plan of actions.

2. Demonstrated ability to exercise considerable judgement and discretion in establishing and maintain relationships with hospitals and key vendor partners.

3. Ability to work with cross-functional teams.

4. Excellent problem-solving and decision-making skills.

5. Extensive healthcare and subject matter experience in supply chain logistics and strategy.

6. Extensive leadership experiences and skills.

7. Demonstrated capability to build high performing teams and coach and develop staff.

8. Self-motivated and ability to work with limited oversight.

9. Demonstrated knowledge of the various information systems that impact Accounts payable, including (but not limited) to Lawson, Image/WebNow, and GHX.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

542 SYSTEM Accounts Payable

Address:

3040 University Ave

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.