Talent Acquisition Coordinator, Jhpiego - Casual

About the job

The Talent Acquisition Coordinator is responsible for managing and coordinating the pre-employment processes for new hires, ensuring a smooth and efficient pre-onboarding experience. The Talent Acquisition Coordinator will conduct background checks, verify references, coordinate pre-employment assessments, and ensure compliance with company policies and legal regulations. Additionally, the Specialist will assist in reviewing applications, conducting initial screenings and assessing candidates’ qualifications.

Specific Duties & Responsibilities:

Recruitment Coordination & Candidate Management

• Provide operational and administrative support in a high-volume recruiting environment.
• Prepare job postings and support requisition assignment.
• Review applications and resumes against position requirements.
• Conduct initial candidate screens/interviews.
• Coordinate interviews and skills-based assessments.
• Maintain timely and professional candidate communication.

Pre-Employment & Recruitment Operations

• Coordinate reference checks, employment verifications, and background checks.
• Manage required pre-employment and ad hoc checks.
• Create and maintain accurate electronic pre-hire files and recruitment records.
• Send pre-onboarding information and support a smooth transition from candidate to new hire.
• Complete assigned activities in accordance with established processes and SLAs.

Additional Responsibilities:

• Applicant Tracking Systems: Proficiency in using ATS platforms (iCIMS/SuccessFactors) to manage candidates and recruitment activities.
• Candidate Relationship Management: Ability to maintain strong candidate engagement and provide a positive experience throughout the hiring process.
• Customer Service: Strong service orientation when supporting candidates, hiring managers, and internal stakeholders.
• Full-Cycle Recruitment: Experience managing recruitment from job posting and screening through offer and pre-hire activities.
• Record Keeping: Ability to maintain accurate, timely, and complete recruitment records and documentation.
• Resume Screening: Ability to assess applications and resumes against position requirements to identify qualified candidates.
• Independently manage assigned recruitment and pre-employment activities within established timelines.
• Maintain accurate and complete ATS records for assigned requisitions and candidates.
• Complete candidate screening and advance qualified applicants in a timely manner.
• Coordinate pre-employment requirements with minimal follow-up or correction needed.
• Provide consistent, responsive communication to candidates and hiring managers.
• Successfully manage a defined portfolio of requisitions, as assigned.
• Meet established recruitment SLAs and escalate potential delays proactively.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• One year related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Talent Acquisition Assistant Job Posting Title (Working Title): Talent Acquisition Coordinator, Jhpiego - Casual Role/Level/Range: ATO 37.5/02/OD Starting Salary Range: $28.12 - $34.33 Commensurate with Experience Employee group: Casual / On Call Schedule: Mon - Fri 8:30 AM - 5:00 PM FLSA Status: Non-Exempt Location: Jhpiego Department name: 60000108-Global Human Resources GHR Personnel area: Academic and Business Centers