Event Manager, Tradeshows

About the job

Job Description

Primary Function of Position:

The Event Manager independently owns the end-to-end planning and execution of assigned US commercial marketing events, including tradeshows, conferences, customer programs, internal meetings, company events, and in-person, hybrid, or virtual experiences.The role translates marketing objectives into executable event plans and delivers a consistent, high-quality experience for internal and external audiences.

The Event Manager coordinates cross-functional partners, associations, agencies, and suppliers; manages event budgets, schedules, logistics, communications and event technology; identifies risks early; and uses established standards and post-event results to improve execution.

Essential Job Duties:

• Partner with Regional Marketing, Marketing Operations, and other internal stakeholders to understand event objectives, audiences, scope, and requirements; contribute to the development and maintenance of the US Sales & Marketing event calendar.
• Own project plans, timelines, planning meetings, action items, status reporting, and stakeholder communications for assigned events.
• Manage tradeshow and event logistics, including but not limited to show services, exhibit production, equipment and system shipping, collateral, registration, venues, housing, audiovisual needs, and food and beverage as applicable.
• Coordinate ancillary meetings and educational programs held alongside conferences, including stakeholder and physician-facing activities.
• Manage assigned vendors and agencies, obtain estimates, track budgets and purchase commitments, and identify cost or scope variances for timely resolution.
• Lead on-site execution, troubleshoot issues, and escalate significant risks or decisions appropriately.
• Clarify roles and responsibilities among internal partners and third parties; maintain accurate project and event documentation.
• Coordinate event lead capture and post-event reporting; summarize performance, lessons learned, and improvement opportunities.
• Apply established event management standards and contribute practical suggestions to improve the attendee and customer experience.