Rental Equipment Coordinator

About the job

Job ID:  530145

The Shelly Company, a CRH company, is a vertically integrated supplier of aggregates, asphalt, ready mix concrete and paving services throughout the state of Ohio. Our commitment to quality drives us to use the most modern, efficient and environmentally friendly technology in our industry. The Shelly Company is known throughout the industry for innovation, quality and for our commitment to safety.

Position Overview

The Equipment Rental Coordinator is responsible for managing the rental equipment fleet and coordinating the scheduling, delivery, utilization, maintenance, and return of rental equipment to support construction, aggregate, and asphalt operations. This role serves as the primary point of contact between field operations, vendors, and internal stakeholders to ensure equipment is available, cost-effective, compliant, and operational when needed.

Key Responsibilities (Essential Duties and Functions)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

· Coordinate the rental, delivery, transfer, and return of construction equipment and tools to support operational needs.

· Maintain regular communication with project managers, superintendents, plant managers, forepersons, and field personnel regarding equipment requirements.

· Track equipment utilization and identify opportunities to reduce rental costs through transfers, returns, or use of company-owned equipment.

· Review and process rental agreements, purchase orders, invoices, and other related documentation.

· Monitor rental periods to prevent unnecessary charges and ensure timely returns.

· Maintain accurate records of equipment locations, rental status, utilization, and associated costs.

· Coordinate equipment transportation logistics, including scheduling deliveries and pickups.

· Work with maintenance personnel and vendors to address equipment breakdowns, repairs, and replacement needs.

· Ensure all rental equipment meets company safety standards and regulatory requirements.

· Track equipment certifications, inspections, and compliance documentation.

· Assist with annual equipment budgeting, forecasting, and cost analysis.

· Develop, maintain, and analyze data reports related to equipment utilization, rental activity, costs, operational performance and other items as requested.

· Partner with operations, equipment management, and finance teams to ensure accurate reporting and meaningful analysis of equipment and rental activities.

· Prepare and present data-driven insights and recommendations to management regarding fleet utilization, rental demand, asset allocation, and cost control initiatives.

· Develop and maintain positive working relationships with vendors and equipment suppliers.

· Support continuous improvement initiatives focused on equipment management efficiency and cost control.

· Perform other duties as assigned.

Other Requirements:

· Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.

· Must be willing to travel and work away from home when required.

· Must be willing to work nights and weekends when necessary.

· Report to the assigned job site ready to begin work at the designated start time.

· Strict adherence to safety requirements and procedures as outlined in the Manual of Safety Practices and Procedures.

· Strict adherence to Shelly Company policies and procedures as outlined in the Company Book of Policies.

· Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.

· Timely and regular attendance is an expectation of performance for all Shelly Company employees. Employees will be held accountable for adhering to their workplace schedule.

· Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.

Qualifications

Education and Experience

Ÿ High school diploma or equivalent required.

Ÿ Minimum 2 years of experience in equipment rental, construction, fleet management, dispatch, logistics, or related field preferred.

Ÿ Ability to accurately maintain records, reports, and rental documentation.

Ÿ Strong verbal and written communication skills with the ability to interact professionally with employees, vendors, customers, and management.

Ÿ Ability to analyze data and prepare reports including but not limited to equipment utilization, rental costs, and fleet performance.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to customers or employees of organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Ÿ Able to communicate with others by telephone and in person.

Ÿ Able to utilize a computer for word processing, email communication, and preparation of documents and presentations.

Ÿ May require sitting for extended periods of time.

Ÿ While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.

Ÿ The employee must regularly lift and/or move more than 10 pounds. Specific vision abilities required by this job include distance vision, peripheral vision, and depth perception.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Ÿ Usually, normal office working conditions.

Ÿ The noise level in the work environment is usually quiet.

Ÿ The position may require work outside of normal business hours.

Ÿ Position is located in Findlay, OH, Twinsburg, OH, or another mutually agreed upon location.

The statements included in this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Other duties may be assigned as required. Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What CRH Offers You

• Highly competitive base pay

• Comprehensive medical, dental and disability benefits programs

• Group retirement savings program

• Health and wellness programs

• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

The Shelly Company, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

AI tools may be used in certain stages of the employment lifecycle, such as candidate review; however, all final employment decisions will be made by a person.