Materials Management Supervisor

About the job

Job Summary

Under the direction of the Material Services Manager, supervises daily Materials Management operations across UCSF Health East Bay locations, including Main Hospital, the Distribution Center, Receiving, Mail Services, Perioperative Services, OPC operating rooms, and Walnut Creek. Oversees staff assignments, scheduling, training, and performance to maintain consistent service and coverage across locations. Coordinates inventory control, PAR replenishment, supply distribution, expiration monitoring, and shortage response. Works with clinical departments, Procurement, vendors, and supply chain data teams to resolve supply issues, improve workflows, and support safe, timely, and cost-effective operations.

Department  Description

Materials Management supports patient care across UCSF Benioff Children’s Hospital Oakland and East Bay operations by coordinating the receipt, storage, inventory control, replenishment and distribution of medical supplies. The department supports Main Hospital and Distribution Center operations, SST trailer storage, inpatient and ambulatory supply areas, Perioperative Services, OPC operating rooms, Walnut Creek, Receiving and Mail Services. Staff work with clinical departments, Procurement, supply chain data teams, distributors and other support services to maintain reliable supply availability and delivery.

Responsibilities

%

of time

Essential Function (Yes/No)

Key Responsibilities

15YesDirectly supervises staff performing functions such as forecasting supply needs, working with vendors, and developing inventory records management. Daily QC rounding25

YesSupervises and coordinates materials management operations, ensuring compliance with policies, procedures, and external regulations. Ensures work meets standards of accuracy, cleanliness, and organization standards.10

YesRecommends changes or new processes and procedures to improve efficiencies or reduce costs. Monitors and tracks supply usage and ensures appropriate documentation is organized and maintained.10

YesAssists with administration and management of resources, maintains expenses within budget. Evaluates supply system needs and makes recommendations as needed to improve supply tracking performance.10

YesCollaborates with multidisciplinary teams related to materials management operations. Communicates regularly with management on operational or human resources issues. Acts as advisor to management on initiatives, such as workflow efficiencies and clinical information systems.15

YesInterviews, orients, and mentors new employees. Tracks attendance and utilization. Evaluates performance and defines development goals in alignment with department goals.5

YesEncourages employees to meet professional goals / support their growth in materials management. Identifies training and educational activities. Mentors staff in meeting professional goals and developing growth areas. Assists management in coordinating staff development, training, and competency assessment.5

YesProvides input for short and long range Materials Management goals. Assists management in implementing strategic plans; collects data, measures success, and evaluates performance.5

YesMonitors and reports on supply levels for units to ensure cost efficiency; assists management with cost analysis.100 %

Qualifications

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 5+ years of relevant progressive experience
• Ability to perform commonly applicable functions in word processing and spreadsheet software. Solid knowledge of organization's materials management application programs to troubleshoot issues and recommend improvements in convenience and efficiency.
• Organizational and customer service skills to coordinate daily operations across multiple locations.
• Ability to work collaboratively with clinical departments, Procurement, vendors, department leads, and management.
• Written and verbal communication skills to explain supply issues, provide staff direction, and communicate operational updates.
• Ability to investigate inventory discrepancies, identify causes, and implement solutions within established procedures
• Experience coordinating staff or supply operations across multiple locations or shifts.
• Experience using Oracle inventory and procurement systems.

About Us

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Additional Information

• Job Identification: 10787
• Job Category: Finance
• Locations: 5700 Martin Luther King Jr Way, Oakland, CA, 94609, US ()
• Shift Length: 8 hours
• Budgeted Job Salary Range: 94,300
• Campus Location 1: Benioff Children's Hospital
• Bargaining Unit: 99
• Employee Class: Career
• FLSA Status: Exempt
• Job Code and Payroll Title: 004586 | MATERIALS MGT HC SUPV 2
• Workplace: Fully On-Site
• FTE%: 100.00