Events & Office Coordinator

About the job

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

The Institute for Risk Management and Insurance Innovation (IRMII) is focused on interdisciplinary research and training that lead to better understanding and management of financial losses resulting from perils ranging from extreme weather to pandemics to cyber-attacks. Our mission is to drive the advancement of creative risk management tools and strategies to address growing threats to society, and to cultivate a collaborative ecosystem of academics and industry leaders to train the next generation of risk management professionals. The Institute has a focus on both graduate research and graduate/undergraduate education, with the latter involving the administration of the new Minor in Risk Management. Support for IRMII includes funding from nearly 40 firms from across the insurance and risk management sector, and Institute faculty, staff and students have many opportunities to interact with these partners as they develop research projects and training programs of direct relevance to the industry.

Position Summary

The Institute for Risk Management and Insurance Innovation (IRMII) focuses on interdisciplinary research and training that lead to better understanding and management of financial losses resulting from perils ranging from extreme weather to pandemics to cyber-attacks. Its mission is to drive the advancement of creative risk management tools and strategies to address growing threats to society, and to cultivate a collaborative ecosystem of academics and industry leaders to train the next generation of risk management professionals. The Institute has a focus on both undergraduate and graduate research and education, with the latter involving the administration of the new Minor in Risk Management.

IRMII seeks an organized, detail-oriented Events & Office Coordinator to lead production of the Institute’s signature events and manage its core office and systems infrastructure. This is a part-time, on-site position located in Chapel Hill, NC.

Reporting to the Executive Operations Manager, this role turns IRMII’s event calendar into a repeatable, well-run operation, working closely with the Administrative Assistant and program leads across the Institute. The Coordinator serves as lead producer for signature events including the Career Fair, Research Summit, and a partner Workshop; provides logistics support for Launch Lab and Insurance Innovator of the Year; owns the Institute’s CRM and database infrastructure, Institute-wide calendar, and vendor and purchasing processes; coordinates campus visitor logistics and day-to-day office and space management; manages post-event follow-up; and supports special projects and new Institute initiatives.

Minimum Education and Experience Requirements

Master’s or Bachelor’s and 0-2 years’ experience; or will accept a combination of related education and experience in substitution.

Required Qualifications, Competencies, and Experience

• 3-5+ years of experience in event production/coordination, office or operations management, or a closely related role.
• Strong project and vendor-management skills, with the ability to run multiple concurrent events and deadlines at once.
• Excellent attention to detail and follow-through, from initial planning through post-event wrap-up.
• Ability to manage multiple concurrent projects and deadlines.

Preferred Qualifications, Competencies, and Experience

• Experience with CRM or database systems.
• Experience building repeatable processes or playbooks.

Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.