Property Specialist (Peabody Facilities)

About the job

We are seeking a Property Specialist who will be responsible for finance and maintenance activities for student residence hall and 10 rental properties belonging to the Peabody Institute.

Specific Duties & Responsibilities

Property Management

• Generate necessary legal action, documents, and process in accordance with State law.
• Provide constant vendor/contractor communications; ensure vendors are submitting invoices in timely manner. Ensure invoices are accurate and complete invoice approvals in a timely manner.
• Ensure property is rented to fullest capacity
• Coordinate maintenance schedules and follow up in progress of work completion.
• Learn and ensure compliance with all JHU, local, state, and federal safety rules.
• Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary.
• Work with the Director of Facilities to coordinate tenant improvement and capital projects.
• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms) in compliance with JHU business practices.
• Track and maintain Energy Star benchmarking data so information is current and accurate.
• Administer all leases to assure compliance with provisions/agreement.
• Show space to prospective tenants.
• Communicate clearly and on a timely basis with the Business Office using and/or providing the appropriate documentation.
• Maintain compliance with all JHU personnel policies and procedures.
• Miscellaneous duties or projects as assigned by the Director of Facilities.

Budget and Finance

• Maintain accurate records of all transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.)
• Prepare annual budgets and income projections in a timely and accurate manner
• Ensure that all rents and late fees/check charges are collected, posted, and deposited in a timely manner
• Confirm all leases, contracts, and purchase orders to ensure accuracy and proper documentation.
• Assist Director of Facilities with the development and controlling of operating and capital budget.
• Manage and coordinate day-to-day financial transactions including accounts receivables and accounts payable.

Minimum Qualifications

• Bachelor’s Degree
• Three years property management experience
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Effective and professional customer service skills.
• Familiarity with Microsoft Office (word and Excel), SAP accounting software as well as ability to learn new software programs.

Classified Title: Property Specialist Role/Level/Range: ATO 37.5/03/OH Starting Salary Range: $58,136 - $103,376 Annually ($75,990 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: 37.5 hours per week FLSA Status: Exempt Location: Peabody Institute Department name: Facilities Personnel area: Peabody