Program Manager for Undergraduate Education

About the job

Job Description

The School of Pharmacy has an outstanding opportunity for Program Manager for Undergraduate Education to join their team.

The University of Washington School of Pharmacy is ranked nationally in the top schools of Pharmacy.  At the School of Pharmacy, we are committed to educating the next generation of leaders in pharmacy, pharmaceutical research and health care – while seeking to ensure the safe, rational and cost-effective use of medicines.

About this Opportunity

Reporting to the Associate Dean of Undergraduate and Faculty Affairs, the School of Pharmacy seeks an innovative, collaborative, and student-centered Program Manager for Undergraduate Education to provide strategic leadership, administration, development, and student support for undergraduate academic programs, the Nelson-Mendenhall Summer Scholars Program (NMP), and the Pharmacological Sciences Training Program (PSTP). This position plays a key role in advancing the School’s educational mission by leading academic services for undergraduate students, supporting curricular initiatives, shaping academic policies, and fostering student success through proactive advising and program development. This position works closely with faculty, staff, and campus partners to ensure high‑quality program operations and an enriching undergraduate experience.

Key Responsibilities

Program Leadership & Coordination 30%

• Provide strategic leadership and direction for undergraduate programs including the Nelson-Mendenhall Summer Scholars Program (NMP), and the Pharmacological Sciences Training Program (PSTP).
• Lead the development, implementation, and assessment of curricular and co‑curricular initiatives.
• Create, revise, and implement academic policies and procedures that support student learning and program effectiveness.
• Collaborate with faculty on curriculum planning, course scheduling, and program enhancements.
• Develop and oversee academic program policies, procedures, and standards for undergraduate education ensuring alignment with School and University goals.
• Provide curricular support for faculty and instructors developing undergraduate course content.
• Forecast curricular and enrollment issues and contribute to the quarterly time schedule process to support course access and growth planning.
• Strategize opportunities for program improvement and expansion and help facilitate implementation.
• Support key governance bodies such as the SOP Curriculum Committee, Undergraduate Steering Committee, and undergraduate workgroups.
• Coordinate submission of new course proposals, course change proposals, and proposals for revision of program requirements.
• Manage other special projects as assigned.

Advising & Student Services 30%

• Provide direct student advising and ensure consistent, equity‑focused advising practices across programs.
• Identify, monitor, and support students with academic difficulties, and make referrals to UW and UWSOP resources as needed.
• Supervise the evaluation and approval of coursework completed at other institutions.
• Grant exceptions to undergraduate requirements, consistent with University, School and program policies.
• Ensure conformity to program, institutional and School policies and regulations.
• Assist in building community for students in programs, School and University by working collaboratively on student programming and special events.
• Serve as liaison with other majors, interdisciplinary programs, and University offices.
• Oversee academic advising for undergraduate students and provide backup advising coverage for other student populations.
• Manage student publication content (print and web) related to degree requirements and program procedures. Oversee updates of student degree materials and related web pages.

Outreach, Recruitment and Admissions 20%

• Lead recruitment and outreach initiatives to promote enrollment and broaden access to School of Pharmacy undergraduate opportunities.
• Develop and coordinate outreach programming that creates clear pathways from high school to undergraduate to graduate and professional programs, ensuring continuity and alignment across educational levels.
• Maintain program materials, websites, and communications to ensure clear and accurate student information.
• Supervise processing of applications and collaborate with faculty to revise admissions policies, procedures, and tools to support a holistic review process.
• Evaluate the success of outreach efforts and identify new and better ways to define and market academic programs.
• Build and sustain strong partnerships with School of Pharmacy departments, Undergraduate Academic Affairs, Student Life, and other campus units to support effective program operations and student success.

Program Administration & Operations 20%

• Manage operational aspects of undergraduate programs including budgeting, record‑keeping, communications, and workflow coordination.
• Represent undergraduate programs in School‑ and campus‑wide committees, meetings, and initiatives.
• Coordinate with faculty, staff, and advisors to ensure seamless student support across programs.
• Develop and administer a comprehensive program and course assessment plan, monitoring evaluations to determine how well students meet learning goals.
• Provide analysis and statistical reports for annual reports, self‑studies, accreditation reviews, and trends in enrollment, registration, and graduation.
• Collaborate with faculty and staff on program improvements, student support strategies, and academic initiatives.
• Partner with the Communications team to highlight student achievements, undergraduate education, and the UWSOP mission.
• Lead review and revision of website structure and content to ensure accuracy, clarity, and accessibility.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications:

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Bachelor’s Degee in Education, public administration, health sciences, or related field.
• 5 years of progressively responsible experience in academic advising, student services, program coordination, or higher education administration.

Additional Qualifications:

• Demonstrated ability to work effectively with diverse student populations.
• Strong communication, collaboration, and organizational skills.

Preferred Qualifications:

• Master’s degree in higher education administration, educational leadership, health sciences education, or related field.
• Experience in curriculum development, student success initiatives, or managing academic programs.
• Familiarity with School of Pharmacy undergraduate pathways or health‑science education environments.
• Familiarity with UW administrative policies and procedures.
• Familiarity with UW Student Data Base.
• Knowledge of UW curricular requirements.

Compensation, Benefits and Position Details

Pay Range Minimum:

$88,800.00 annualPay Range Maximum:

$105,000.00 annualOther Compensation:

-Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:

First Shift (United States of America)Temporary or Regular?

This is a regular positionFTE (Full-Time Equivalent):

100.00%Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.