Admin Support Associate-CIND

About the job

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Admin Support Associate will work with the Carolina Institute for Neurodevelopmental Disabilities faculty and staff on the following functions:

• Contract submission and tracking (OPPENA and UNCH Legal)
• Identify billable activity and deposits
• Assist faculty with licensure renewals, charged to PCard
• Investigator Forum:
• Set up speakers as Independent Contractors and processing payment via vouchers; COI forms
• Organize speaker visits: itineraries, travel arrangements, group dinner
• Book auditorium and rooms for faculty meetings
• Create and distribute flyer, send Outlook calendar events
• Order food, be at bioinformatics physically to receive and setup food, tidy up after presentation is finished.
• Process speaker’s receipts for reimbursements.
• Process statements of appointment, re-appointments and terminations in X-Train for CIND’s T32 postdoctoral training grant.
• Update data in Xtract for CIND’s T32 postdoctoral training grant which requires contacting previous trainees over the past 15 years to complete updated information annually
• Assist faculty with biographies in MyNCBI, and Modify and collect ScienCVs
• T32 class (~2x per month on Wednesday mornings): Be available in TEACCH lobby from 8:45-9:15 to let in students who do not have badge access.
• Point of contact for CIND departmental Verizon account and research hotspots
• Determine what to buy and when -purchase supplies
• LEND Program: Coordinate collection of PIDs for UNC graduate students to pay via GradStar and work with non-UNC trainees to set up as a vendor and pay
• Gather documentation and communicate with study subjects. Submit request via RASR, request vouchers from accountant. Monthly reconciliation done for accounting
• Coordinating community advisory board members as vendors; paperwork and invoice sent to accounting for processing
• Working with self-advocates to collect paperwork to submit request for payment to Accountant
• Assist faculty with transition to and maintenance of SciENcv biosketches and other support.
• CIND training contracts (LEND, UCEDD) – establish contracts with other universities and payments for self-advocates/families
• Collect and distribute investigators applications
• Collect other required information * documents (e.g., letters of support, project summaries, investigator questionnaires, department commitments of in-kind contributions, letters of support)
• Organize the annual spring retreat: poll investigators for the best date, reserve the space, order the catering, be present at the retreat to assist
• Send polls and invites related to grant planning meetings
• Define project scope, staffing needs, effort, equipment, supplies, etc. for PROS

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Management Preferences

Prefer someone with UNC experience, and/or experience with Connect Carolina

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.