Associate Director of Admissions and Academic Operations

About the job

Job Description

The Global Innovation Exchange has an outstanding opportunity for an Associate Director of Admissions and Academic Operations to join their team.

About this Opportunity

Reporting to the Academic Director for MSTI, the Associate Director of Admissions and Academic Operations oversees the full lifecycle of academic and admissions operations for the Full-time Master of Science in Technology Innovation (MSTI) program, the Hybrid MSTI program, the MSTI + Tsinghua University (THU) Dual Degree program, future GIX degree and non-degree programs, and corporate professional development programs. The role ensures that instructional logistics, course delivery systems, faculty coordination, curriculum operations, registration processes, and admissions workflows are executed with accuracy, efficiency, and compliance across multiple UW departments and with international partner institutions.

Key Responsibilities

Admissions Strategy & Operations Management (45%)

• Lead admissions operations for the Full-time and Hybrid MSTI, and the Dual Degree program.
• Manage admissions systems including serving as Slate PDE, updating and maintaining in good working order MSTI Admissions Data Tool, and CRM tools such as Element451.
• Manage admissions application reviewers and interviewers including recruiting, hiring, training, providing rubrics, assigning loads, scheduling, monitoring progress, evaluations, and operational workflows.
• Serve as the primary point of contact with Tsinghua University regarding academic operations and admissions workflows; manage cross institution timelines and admissions milestones; oversee the exchange of academic and admissions data between programs; facilitate communication and operational alignment between UW faculty and THU administrators.

Academic Operations Leadership (35%)

• Manage faculty scheduling across MSTI programs by maintaining course schedules, timelines, and academic calendars; initiate faculty appointments with UW Departments for part-time temporary lecturers, affiliate teaching faculty, or visiting instructors and guest lecturers.
• Coordinate faculty meetings, workshops, and midpoint faculty check ins to support course delivery; oversee room reservations, quarterly time schedule submissions, and classroom configurations.
• Administer midterm and final course evaluations; oversee Canvas access and auditing for instructors, course assistants, and enrolled students; oversee DARs mapping for Full-time and Hybrid MSTI cohorts.
• Partner with UW Continuum College (PCE) to ensure registration and policy aligned billing is configured correctly; oversee non MSTI student registration processes; maintain and audit academic data across internal systems, including MyGrad, Element451, Canvas, and local databases.

Supervisory Responsibilities (15%)

• Recruit, hire, approve time in Workday, assign workloads, monitor deadlines, and provide training, expectations, and evaluation rubrics for admissions application reviewers and interviewers.
• Manage hiring workflows, provide onboarding and training on course operations, define quarterly responsibilities, and approve timesheets in Workday for Course Assistants.
• Provide supervision, assignment of duties, and workflow direction for admissions application reviewers, interviewers, and Course Assistants.

Program Support (5%)

• Contribute to budget planning related to academic and admissions processes.
• Complete ad hoc assignments as needed.

Supervisory Responsibilities

• Provides functional supervision and workflow direction for Admissions application reviewers, admissions interviewers, and course assistants (Reader/Grader, Tutors. Teaching Assistants, etc.)
• Manages hiring, onboarding, workload assignments, operational standards, and task oversight.
• Ensures alignment with UW policies and program operational needs.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in business, social science, English, education, or related field and 3 years of experience in higher education.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Strong organizational skills and ability to juggle multiple priorities and projects.
• Strong interpersonal communication and collaboration skills, with an ability to work with a broad range of individuals, from prospective and current students to faculty, leaders on campus, and professionals.
• Excellent writing and editing skills.
• Strong public presentation skills.
• Eye for detail and high standards of accuracy.
• Proficiency with the MS Office Suite.

Preferred Qualifications

• Master's degree in business, social science, English, education or related field.
• Experience working with global programs or international students.
• Knowledge of student visas process and relevant graduate school policies.
• Experience with Slate, Element451, UW MyGrad.
• Experience supervising staff.
• Relevant experience at the University of Washington.

Working Conditions

This position may require off-site travel if additional support is needed at recruitment events. This position must be able to work flexible hours as necessary due to work demands. This role is eligible for remote work.

Application Requirement

Cover Letter Requirement

• An introduction
• State the specific position for which you are applying
• A summary of how your qualifications, skills, and experiences align with the key responsibilities and requirements of the position.

About the Team

The University of Washington’s Global Innovation Exchange (GIX) is an engineering-and-business institute for emerging and established technology leaders. GIX inspires innovators to solve real-world challenges through the responsible application of advanced technologies, aiming to increase the capacity of innovative leaders to create value, transform organizations, and improve the world. For more information about GIX please visit ****https://gix.uw.edu/.

Compensation, Benefits and Position Details

Pay Range Minimum:

$98,004.00 annualPay Range Maximum:

$105,000.00 annualOther Compensation:

-Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:

First Shift (United States of America)Temporary or Regular?

This is a regular positionFTE (Full-Time Equivalent):

100.00%Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.