Human Resources Asssistant

About the job

Responsible for data entry and personnel file creation and maintenance. Serves as primary point of contact and provides general support to the Human Resources Department. Completes established competencies for the position within designated introductory period. Other related duties as assigned.

Responsibilities

• Greets employee and visitors to the department and assists them appropriately. • Collaborates with Recruiter, Employee Health, Payroll, IT/IS, and Education Department to ensure a smooth and timely new employee and transferred employee onboarding process from a documentation tracking standpoint. • Assists as needed with most personnel transaction PCNs and executes related HRMS and other data entry. • Creates and maintains all active and terminated employee files by establishing and maintaining the utmost level of confidentiality, both in filing standards and in the handling or communication of its contents. • Researches, compiles, retrieves and/or copies employee records as needed for various approved purposes (e.g. subpoenas, employment verifications, employee transfers, JC audits, unemployment, counseling, AAP/EEOC reporting and compliance). • Covers HR Department phones, answering in-bound calls and directing them to the appropriate HR Dept employee when unable to answer caller’s questions. • Other duties as assigned, to include but not limited to assisting the HR Dept in the planning and execution of events intended to promote employee engagement and committee participation/coordination.

Qualifications

MINIMUM EDUCATION: High School Graduate or equivalent PREFERRED EDUCATION: NA

MINIMUM EXPERIENCE: One year office secretarial/clerical experience in customer service environment; Demonstrated communication skills (oral and written), interpersonal/customer service aptitude, organization/time management skills; Proficiency with computer based software, particularly using Microsoft Office suite products with experience using Excel, Word and Outlook PREFERRED EXPERIENCE: Bilingual (English/Spanish)

REQUIRED CERTIFICATIONS/LICENSURE: NA PREFERRED CERTIFICATIONS/LICENSURE: NA REQUIRED COURSES/ COMPLETIONS (e.g., CPR): NA

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About Us

Baptist Health System Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients. At Baptist Health System, we understand that our greatest asset is our dedicated team of professionals. That’s why we offer more than a job – we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance

• 401(k) retirement savings plan with employer match

• Generous paid time off

• Career development and continuing education opportunities

• Health savings accounts, healthcare & dependent flexible spending accounts

• Employee Assistance program, Employee discount program

• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note: Eligibility for benefits may vary by location and is determined by employment status

Baptist Health System has more than 120 years history of caring for our community and making a positive difference. Our system of care includes six full-service hospitals, a specialized childrens hospital with a dedicated pediatric emergency unit, a comprehensive cancer care network, fitness and rehabilitation centers, a physician network, imaging centers, ambulatory services and the Baptist School of Health Professions. Wherever you go in the Baptist Health System, youll find that we have the same goal to help people achieve health for life through compassionate service inspired by faith. Join our team!

Additional Information

• Job Identification: 2603026066
• Job Category: Administrative Functions
• Posting Date: 2026-11-10
• Job Schedule: Part time
• Assignment Category: Part Time 2 - Per Diem