Academic Programs and Operations Coordinator: Tickle College of Engineering - UTK

About the job

The Academic Programs & Operations Coordinator serves as administrative staff within the Tickle College of Engineering (TCE) and provides direct support to the Associate Dean for Academic & Student Affairs and other assigned executive staff in the TCE. This position provides administrative, operational, and event support. The role supports curriculum and accreditation processes, maintains academic records and reports, monitors assigned budgets, handles purchasing and travel arrangements, and coordinates events such as commencement and graduate student information sessions.

Responsibilities

Administrative Support & Office Management

Provides comprehensive administrative and operational support to college leadership and administrative units, including executive calendar management, meeting coordination, correspondence, committee support, records management, and search committee logistics. Serves as a liaison with internal and external constituents, coordinates recurring administrative processes, and supports college-wide strategic planning efforts, academic initiatives, and special projects.

Curriculum & Accreditation

Coordinates college-wide curriculum and accreditation processes, including curriculum committee operations, proposal submissions, academic reporting, and compliance requirements. Supports accreditation reviews, documentation, site visits, and coordination with academic departments and university offices. Maintains academic records, supports transfer pathway agreements, and prepares enrollment, graduation, and program-related reports and analyses for college leadership.

Fiscal & Operational Support

Provides fiscal and operational support for college leadership and administrative units, including budget monitoring, reconciliation, financial reporting, purchasing, reimbursements, and travel coordination. Facilitates contracts, agreements, and operational transactions, serves as a liaison with university support services, and

coordinates administrative and financial activities supporting college programs, initiatives, and special projects.

Event Planning, Management, & Support

Coordinates planning and logistical support for college meetings, events, and special activities, including commencement, graduate student information sessions, executive meetings, and accreditation visits. Manages scheduling, venues, accommodations, catering, presentation materials, and event logistics, and assists with event execution and post-event assessment.

Qualifications

Required Qualifications

• Education: High school diploma or associates degree

• Experience: 3+ years of experience coordinating or managing a large office supporting executive leadership style roles; and a minimum of 1 year small to medium scale events planning and/or support experience.

• Knowledge, Skills, & Abilities:

• Ability to exercise sound judgment

• Ability to learn and use a variety of software systems

• Ability to work independently and as a member of a team

• Exceptional interpersonal skills, customer service skills, and ability to interact with a diverse group of individuals

• Extensive knowledge of Microsoft Office products, especially Outlook, Work, Excel, Teams, and Share Point

• Flexible, adaptable, and dependable

• Must be able and willing to work and travel locally for occasional early mornings, nights, and weekends

• Must be able to multi-task multi-competition deadlines

• Professional attitude and demeanor

• Strong administrative skills, including excellent analytical, written and verbal communication, and organizational skills

• Strong understanding of confidential issues

• Strong understanding of working in administrative support role for academic leadership

• Time management, organizational skills, and attention to detail

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

• Education: Bachelor's degree in related field

• Experience: 2+ years of experience coordinating or managing a large office supporting executive leadership style roles; and a minimum of 1 year small to medium scale events planning and/or support experience. Certified Administrative Professional (CAP) designation preferred. Experience in a higher education environment preferred.

• Knowledge, Skills, & Abilities:

• Prior experience with curriculum management and academic program requirements

• Understanding of UT policies, programs, and systems

• Working knowledge of Docusign and Zoom

Work Location

• Location: Knoxville, TN

• Onsite

Compensation and Benefits

• UT market range: MR06

• Anticipated hiring range: $50,000 - $55,000

• Find more information on the UT Market Range structure here

• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments.

• Resume

• Cover Letter

About The Department

The Office of Academic and Student Affairs is responsible for a number of critical college functions, including advising; setting the curricula for all graduate, undergraduate, and interdisciplinary programs; diversity programs; first-year and specialty programs; global initiatives; the college’s ambassadors; recruitment, outreach, and engagement; and college-awarded scholarships and fellowships.

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

Additional Information

• Job Identification: 10333
• Job Category: Administrative
• Posting Date: 2026-10-15
• Job Schedule: Full time
• Locations: 823 Neyland Drive, Knoxville, TN, 37996, US