Office Specialist II - AP&P PSI Unit

About the job

Current Openings: We have 2 current openings for this position located in Ogden and Salt Lake City, Utah respectively. A hiring list may be maintained for future openings across the state as they become available. Office Specialist II: As an Office Specialist II for Utah’s Adult Probation Parole (AP P) - PSI Unit, you serve a vital role in the preparation of Presentence and Post-sentence reports being prepared for Utah’s courts and the Utah Board of Pardons and Parole. Duties include data entry, information collection from allied agencies, monitoring court cases and sending reports to the courts. What is a PSI? A Presentence Investigation (PSI) is a comprehensive legal document that evaluates a defendant’s risk level, criminal history, and personal background. It includes victim impact statements and an actuarial risk assessment to determine the likelihood of future re-offending. Unlike a criminal investigation into guilt, a PSI focuses on the context of the individual to guide decision-making at sentencing. Why You Should Join Our Team: Office Specialist II is a non-law enforcement position that provides a comprehensive benefits package available on day one. Employees play an essential role in accomplishing the objectives of the criminal justice system in Utah. Please be advised that all initial training will take place at a designated office location. Primary Duties Responsibilities The role provides clerical support for the Division of Adult Probation Parole. Key duties include: Data Entry: Extensive entry and retrieval of data from agency databases like Court X-change, O-Track, and UDOCA. Clerical Support: Answering phones/emails, collecting information, and preparing legal documents. Records Maintenance: Ordering police reports and files from archives, and archive submission. Reviewing data, records, and files for detail and accuracy. Providing authorized agencies with information. Providing basic and accurate information over telephone and via email. Maintaining a high level of confidentiality and discretion. Running rap sheets. Preparing and generating official documents. Ordering County Attorney and Police reports. Archival records management. Other duties as assigned.