Back Up Admin Coordinator

About the job

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Summary

The Back-Up Admin Coordinator supports store administrative and office operations and provides coverage for the Admin Coordinator as needed. This position assists with payroll, timekeeping, associate records, scheduling support, reporting, communications, and general office responsibilities while maintaining accuracy, organization, confidentiality, and professional service.

Key Responsibilities

• Provide back-up coverage for the Admin Coordinator during absences, scheduled days off, or periods of increased workload.

• Assist with daily administrative and clerical responsibilities for store operations.

• Support payroll and timekeeping processes by reviewing associate time records for accuracy and identifying missing or incorrect punches.

• Assist associates and management with basic payroll, timekeeping, scheduling, and administrative questions.

• Maintain accurate and organized associate records, forms, reports, and other required documentation.

• Assist with processing new-hire, transfer, status-change, and other associate documentation as assigned.

• Support onboarding activities and help ensure required paperwork and administrative tasks are completed.

• Prepare, organize, distribute, and file store reports and communications.

• Enter and update information accurately in applicable company systems.

• Assist store leadership with scheduling-related administrative tasks as needed.

• Monitor administrative deadlines and help ensure required reports and documentation are completed on time.

• Answer phones, respond to inquiries, and direct associates or callers to the appropriate resource.

• Assist with ordering and maintaining office supplies, forms, and administrative materials.

• Maintain organized filing systems and administrative work areas.

• Handle confidential associate and company information appropriately.

• Assist with store meetings, communications, training records, and other administrative activities.

• Identify discrepancies or missing information and communicate concerns to the Admin Coordinator or store leadership.

• Provide courteous and professional assistance to associates, applicants, vendors, and visitors.

• Follow company policies and procedures related to confidentiality, recordkeeping, payroll, safety, and security.

• Perform additional administrative or store responsibilities as assigned based on business needs.

Payroll & Timekeeping Responsibilities

• Assist with reviewing associate timecards and timekeeping records for accuracy.

• Identify missing punches, incorrect entries, or other discrepancies requiring correction.

• Communicate timekeeping issues to associates or appropriate management.

• Support the timely completion of payroll-related administrative tasks.

• Maintain accurate records and documentation related to payroll and attendance.

• Help ensure changes and corrections are submitted within established deadlines.

• Maintain confidentiality when handling payroll and associate information.

Administrative Support

• Maintain accurate electronic and physical records.

• Assist with data entry, reports, spreadsheets, correspondence, and other office functions.

• Help organize and distribute store communications and associate information.

• Support store management with administrative projects and recurring reporting requirements.

• Assist with maintaining associate contact information and other personnel-related records.

• Provide administrative coverage and support to help maintain smooth office operations.

• Communicate important deadlines, documentation needs, or unresolved administrative issues to appropriate leadership.

Qualifications

• Strong organizational and attention-to-detail skills.

• Effective written and verbal communication skills.

• Ability to maintain confidentiality when handling sensitive information.

• Strong time-management skills and ability to meet deadlines.

• Ability to prioritize multiple responsibilities in a fast-paced retail environment.

• Basic computer skills and the ability to learn company systems and applications.

• Comfortable working with email, spreadsheets, documents, and electronic recordkeeping systems.

• Ability to identify discrepancies and follow through until issues are resolved.

• Professional and courteous when working with associates, management, and visitors.

• Ability to work independently while supporting store leadership and associates.

• Dependable attendance and punctuality.

• Previous administrative, office, payroll, timekeeping, or retail experience is preferred.

Physical Requirements

• Ability to sit, stand, and walk for varying periods throughout the shift.

• Ability to perform repetitive computer, keyboard, filing, and office-related tasks.

• Ability to bend, reach, lift, and carry office supplies, files, and other materials as required.

• Ability to move throughout the store when providing administrative or operational support.

Work Environment The Back-Up Admin Coordinator works primarily in an office or administrative setting but may perform responsibilities throughout the store. The position requires frequent interaction with associates and store leadership and involves handling confidential information, meeting administrative deadlines, maintaining accurate records, and providing dependable coverage for store administrative functions.

We also provide a variety of benefits including:

• Competitive wages paid weekly

·    Access to up to 50% of your earned wages before payday, via our partnership with Stream

• Associate discounts

• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)

• Time off (vacation, holidays, sick pay).  For eligibility requirements please visit myACI Benefits

• Leaders invested in your training, career growth and development

• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video:   ACI Values

About Us

Albertsons Companies is at the forefront of the revolution in retail.  Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being.  We want talented individuals to be part of this journey!

Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S.  We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street.

Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer

The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4).

Additional Information

• Job Identification: 768245
• Job Category: Retail, Store Ops
• Posting Date: 2026-10-20
• Apply Before: 2026-10-24
• Job Schedule: Full time
• Locations: 8325 E Parker Rd, Lucas, TX, 75098, US ()
• Banner: Tom Thumb
• Union Status: Non-Union