Admin Support Specialist

About the job

Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Administrative Support Associate is a member of the Business Office within the Office of the CIO (OCIO). This position provides high-level support to the Executive and Sr. Leadership groups in the School of Medicine Information Technology department, as well as the Business Manager. Responsibilities include assisting with meeting and conference planning, drafting communications, coordinating travel logistics, and communicating information from the Directors to staff in the OCIO.

Tasks include receiving visitors to the OCIO suite, managing packages and shipments, and maintaining inventory lists. Furthermore, the Admin Support Associate will liaise between OCIO staff and the Director’s offices during the onboarding of new employees or students. As needed and directed by the Business Manager this position will serve as a resource for the Executive Assistant to the CIO.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Experience supporting a large department, preferably with varying levels of managers is preferred. Prior experience working in a higher education environment.

Proven expertise in overseeing Outlook calendars for a minimum of five (5) individuals at the Director level or above;

Special Physical/Mental Requirements

Able to lift and transport items weighing up to 40 pounds; with or without reasonable accommodation Ability to work at a computer for a full 8-hour day, whether seated or standing with or without accommodation.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.