Unit Secretary – Pediatric Oncology

About the job

Assignment Duration: 3 months (w/ potential for extension)

Schedule: 3:00 p.m.–11:30 p.m., including weekdays and occasional weekends. A 7:00 a.m.–3:30 p.m. morning shift may also apply on occasion as needed.

The Hospital Unit Service Coordinator (HUSC) serves as a central communication and administrative resource within a busy patient care unit at UCSF Mission Bay.

Working closely with the Charge Nurse and other members of the patient care team, the HUSC supports the day-to-day operation of the unit by answering phones and call lights, maintaining patient charts, supporting patient discharges, updating unit information, identifying physicians on call, and helping ensure communications are routed to the appropriate clinical staff.

This role requires someone who can remain organized and responsive in a fast-paced healthcare environment while providing excellent service to patients, families, nurses, physicians, and other members of the care team.

Key Responsibilities:

• Answer unit telephone calls and respond appropriately to incoming communications and requests.
• Support management of patient call lights and route communications to appropriate nursing staff.
• Assign nurses to phones within Responder 5 so calls can be appropriately routed to nursing staff.
• Maintain ongoing communication with the Charge Nurse and other members of the patient care team.
• Update the charge report and other unit-based communication resources.
• Identify and communicate information regarding physicians who are on call.
• Assemble, organize, maintain, and prepare patient charts.
• Support patient discharge processes, including dismantling charts and preparing records as appropriate.
• Maintain information related to patient bed assignments, transfers, discharges, and off-unit procedures.
• Receive and relay messages from patients, families, physicians, and staff to the appropriate personnel in a timely manner.
• Notify appropriate nursing and physician staff when patients arrive on the unit.
• Communicate physicians' orders to nursing staff and disseminate patient information appropriately.
• Accurately transcribe routine and STAT physicians' orders and consult with a nurse or physician when written orders are unclear.
• Schedule procedures, tests, and X-rays while coordinating departmental requirements to minimize scheduling conflicts.
• Complete bed-control functions, including data entry related to admissions, discharges, transfers, and changes in attending providers or services.
• Use UCSF Medical Center systems to access and maintain patient information.
• Maintain administrative forms and supplies and operate nursing-unit equipment.
• Maintain patient and staff confidentiality and follow applicable unit, department, Medical Center, University, infection-control, health, and safety policies.
• Help maintain a clean, safe, organized, and functional work environment.
• Perform other duties as assigned.

Responsibilities

N/A

Qualifications

Required Qualifications:

• Experience working in a healthcare setting.
• Epic experience.
• Ability to work effectively in a busy, team-oriented environment.
• Excellent interpersonal and communication skills with the ability to interact effectively with a diverse professional and patient population.
• Demonstrated customer service skills or experience.
• Ability to prioritize and coordinate multiple tasks.
• Ability to understand and communicate effectively in English, both orally and in writing.
• Willingness and ability to learn new skills.
• Basic computer skills.
• Ability to perform basic arithmetic computations, including addition, subtraction, multiplication, and division.
• Ability to satisfactorily perform the duties of the position.

About Us

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Additional Information

• Job Identification: 10864
• Job Category: Clinical Support Services
• Job Schedule: Full time
• Locations: 1855 & 1975 4th Street, San Francisco, CA, 94158, US ()
• Shift Length: 8 hours
• Budgeted Job Salary Range: 35.59 – 44.37
• Campus Location 1: Mission Bay (SF)
• Bargaining Unit: EX
• Employee Class: Limited Appt
• FLSA Status: Non-exempt
• Job Code and Payroll Title: 009257 - HOSP UNIT SVC CRD 3
• Workplace: Fully On-Site
• FTE%: 80.00