SAM administrator

About the job

SAM administrator ****

Location : Wayzata, MN

Role Summary

We are seeking an experienced SAM Administrator to manage the software license estate for a long-term client engagement. The role owns license entitlement tracking, compliance, audit readiness, and cost optimization across major publishers, partnering with procurement, vendor management, security, infrastructure, and finance teams.

Roles & Responsibilities

• Maintain the software entitlement repository, including contracts, purchase records, license metrics, and rights (upgrade, downgrade, virtualization, BYOL).
• Reconcile software discovery/installation data against entitlements to produce an accurate Effective License Position (ELP) for key publishers (Microsoft, Adobe, Oracle, VMware, IBM, SAP, Salesforce, etc.).
• Monitor license compliance, identify over/under-licensing risks, and drive remediation with application owners and procurement.
• Prepare for and support vendor audits and self-audits, including data collection, response coordination, and negotiation support.
• Identify cost-savings opportunities such as shelfware, unused or underused licenses, reclamation, and right-sizing at renewal.
• Track contract renewals, true-ups, and expirations; provide renewal forecasts and recommendations to procurement and finance.
• Manage software request, approval, and reclamation workflows; validate software normalization and publisher/product catalogue accuracy in the SAM tool (SAM Pro and/or Flexera).
• Produce dashboards, KPIs, and compliance reports; define and improve SAM processes, policies, and documentation.

Skill Matrix

Mandatory Skills

(Top 5 Keywords or skills)

Skill Proficiency

Years of Experience

Basic Knowledge

Medium

Expert

Software Asset Management & License Compliance

5+

x

SAM Tools: Flexera and/or SAM Pro

3+

x

Publisher Licensing (Microsoft, Oracle, Adobe, Oracle)

3+

x

Software Audit Defense & ELP

3+

x