Client Events Coordinator

About the job

Introduction

At RPS, we don’t just embrace bold ideas, we make them happen. We’re a team of entrepreneurs, big-picture thinkers, and passionate experts who thrive on possibility. Every day, we collaborate across teams, challenge convention, and push boundaries to design innovative solutions for our clients. With access to top-rated carriers and a dynamic marketplace, we bring strategy and creativity together to deliver what others might call impossible. Here, every voice counts, every perspective matters, and every challenge is an opportunity to grow. You’ll be supported by a culture that celebrates ownership, curiosity, and high performance, where you’re trusted to do your best work and encouraged to keep learning along the way.

Overview

At RPS, we champion the possibilities by bringing people together through meaningful client experiences. If you're early in your career and enjoy organizing details, coordinating projects, and helping events run smoothly, this role offers the opportunity to build valuable experience while working with a wide range of colleagues, vendors, and clients. RPS values collaborative coworkers, relationship builders, lifelong learners, and growth seekers who are ready to contribute, learn, and develop their skills.

How you'll make an impact

As a Client Events Coordinator, you'll support the planning, administration, and delivery of both one-time and ongoing client-focused events. You'll help coordinate logistics, manage event timelines, communicate with vendors, and work closely with internal stakeholders to create positive event experiences. This role is well suited to someone with administrative experience who enjoys balancing multiple priorities, staying organized, and paying attention to the details that help events succeed.

You'll have the chance to develop project coordination, communication, and event management skills while working in a team-focused environment that values service, collaboration, and continuous improvement.

• Coordinating planning activities and logistics for client-focused event
• Supporting event scheduling and communication with internal stakeholders
• Managing relationships with external vendors and service providers
• Collecting, reviewing, and organizing event proposals and information
• Researching venues and event options to support planning decisions
• Booking event spaces and coordinating related arrangements
• Organizing food and beverage services, supplies, equipment, and signage
• Creating and maintaining event timelines and project trackers
• Monitoring deadlines and helping ensure event deliverables stay on schedule
• Identifying opportunities to improve processes and enhance the overall event experience

#LI-MS4

About You

• High school diploma or equivalent
• At least two years of business or administrative experience
• Experience organizing schedules, coordinating activities, or supporting projects with multiple moving parts
• Ability to write and edit communications such as emails, newsletters, marketing materials, or event communications
• Ability to communicate information clearly in conversations, meetings, presentations, and written correspondence
• Experience using Microsoft Office applications, including PowerPoint
• Working knowledge of Windows-based desktop publishing applications
• Working knowledge of Adobe Suite
• Ability to track multiple deadlines and maintain accurate records and documentation
• Ability to work with internal and external contacts in a professional and service-focused manner
• Ability to prioritize tasks and adjust to changing deadlines
• Ability to work independently while also contributing to a team environment
• Consistent attendance, punctuality, and adherence to schedules

The following experience would be helpful but is not required:

• Experience supporting events, meetings, marketing initiatives, or project-based work
• Exposure to financial services, insurance brokerage, employee benefits, or health insurance environments
• Experience coordinating communications with internal and external stakeholders
• Experience using project management tools or supporting project-based work

We're looking for someone who enjoys learning, building relationships, and helping deliver high-quality experiences through thoughtful planning and coordination. If you're ready to build your career in a role where organization, communication, and collaboration make a real impact, we'd love to hear from you. Together, we'll continue to champion the possibilities

Compensation and benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)