Expense Specialist

About the job

Overview

We are seeking a detail-oriented and motivated Entry-Level Expense Specialist to join our Travel & Expense team. This role is responsible for reviewing, processing, and auditing employee expense reports to ensure compliance with company policies and accounting standards. The ideal candidate is organized, analytical, and eager to grow within a dynamic corporate environment.

Responsibilities

• Review and process employee expense reports in a timely and accurate manner

• Ensure all submissions comply with internal policies and external regulations

• Communicate with employees to resolve discrepancies or obtain missing documentation

• Assist with monthly expense reconciliations and reporting

• Maintain accurate records of all expense transactions

• Support the Finance and Internal Audit team with audits and internal reviews

• Provide training and guidance to employees on expense policies/procedures

• Identify opportunities for process improvements and contribute to policy updates

• Ensure assigned cities/regions are reviewed and completed when they are due

• Effectively partner with internal stakeholders (Accounting, Finance, Execs, etc.)

• Execute and manage manual expense review processes, requiring strong judgment, and attention to detail

• Navigate nuanced expense scenarios and exceptions by applying policy interpretation, business context, and professional discretion

• Support a high-touch, high-volume expense environment where accuracy and responsiveness are critical

• Proactively identify gaps in current processes and recommend scalable solutions to improve efficiency while maintaining compliance

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, or related field (or equivalent experience)
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines
• High level of integrity and discretion when handling confidential information